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Docs Money and payouts
Payouts and reconciliation
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Reconciliation is how BuyingGroupPro checks that every buying group paid you what it should. It marks orders paid when a group reports a payment, flags a payment that does not match what you recorded, flags an order paid less than the deal promised, and lists unpaid orders that are getting old.
How an order becomes paid
- Automatically (Pro and Concierge): when a connected group reports a payment for an order, BuyingGroupPro records the amount, marks the order Paid and sets the paid date.
- Partial payments: if a group pays only part of the amount, the money is recorded but the order is not marked paid, so the rest stays visible.
- Reversals: if a group voids a receipt, the paid mark is removed.
- By hand: you can mark an order paid on the dashboard or in the mobile apps, on every plan.
Each order is in one of three money states: Owed (no payout recorded), Confirmed (a payout amount is recorded, not paid yet) and Paid. "Paid" means the group or you marked it paid; BuyingGroupPro cannot see your bank account.
Payment mismatch
A Payment Mismatch badge appears on a paid order when the amount you recorded differs from what the group reported. You also get an alert when a group pays you less than you recorded. You can dismiss a mismatch you have checked.
Underpaid compared with the deal
BuyingGroupPro also compares each payout with what the commitment or deal promised. An order paid clearly less is marked Underpaid, and one paid clearly more is marked Overpaid. Underpaid orders need review.
Action Needed
The Action Needed cards on the dashboard list the work to do:
| Card | What it lists |
|---|---|
| Payment Mismatches | Paid orders whose amount differs from the group's |
| Missing Tracking | Open orders with no tracking number |
| Waiting on group | Orders matched to a group's receipt or reservation, not paid yet |
| Overdue Payments | Matched orders still unpaid 30 days or more after the order date |
| Not matched to group | Orders with a buying group but no matching receipt or reservation after 30 days |
| Needs a Buying Group | Orders with no buying group after 30 days |
| Possible Cancellation | Orders that may have been cancelled |
On Free, Not matched to group is hidden and Overdue Payments shows a preview only.
Aging alerts (Pro and Concierge)
Once a week you get an alert that sorts your unpaid orders into 30, 60 and 90 days old.
The Reconciliation page (Pro and Concierge)
The Reconciliation page shows, for each buying group: what is owed, confirmed and paid, the average days to pay, the mismatch count, monthly profit and a payment timeline. You can export it to CSV.
Close a month
When a month is settled, close it on the Reconciliation page. Its orders leave the Action Needed cards and the aging alerts. Closing a month is on Pro; reopening a closed month is on Concierge.
Payout requests
Some groups pay only when you ask. BuyingGroupPro asks for you on Pro and Concierge: ACH payouts at BuyingGroup.com and USA Buying Group, and check payouts at all other supported groups. BFMR and Deal & Runner pay on their own schedules. See supported buying groups.
Still have a question?
Email [email protected] or ask in the BuyingGroupPro Discord.
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